How to Format a Proposal Cover Letter?

1 ANSWERS

1. Guest6858
   

   A business proposal must be accompanied with a cover letter, which serves as an introduction to you and your project or company. The proposal cover letter is more than just a brief overview of the proposal itself. It should also be tailored to each specific recipient in order to make a more personal connection. Take care when formatting your proposal cover letter, as recipients will expect a certain format with these types of business letters.
   
   You must follow the instructions mentioned below to write an effective proposal cover letter.
   
   1. Open a new word document. Center the text on the first line and type your name and contact information (address, phone number and email address) as a single-spaced block. Choose Times New Roman or Courier font in 10 or 12 point size, although your name may be larger and in a more ornate (but still legible) font.
   
   2. Double space, left justify the text and enter the recipient's name, job title, company name and contact information as a single-spaced block.
   
   3. Double space and type a salutation that includes the recipient's name, such as "Dear Mrs. Jones."
   
   4. Double space and type the opening paragraph. Introduce yourself and your proposal and explain briefly why you believe the recipient may be interested. If you have pitched the proposal to the recipient in person or over the phone already, indicate so in this paragraph.
   
   5. Double space and type the middle paragraph. Keep this paragraph to less than five sentences if possible. Explain your proposal, but tailor it specifically to the recipient, explaining why the recipient came to mind when you considered this proposal, and how you believe a partnership will be mutually beneficial. Avoid over-flattering, but use a complimentary language and be sure the recipient understands how appreciative you are that he is taking the time to consider your proposal, and if appropriate, how he inspired the project or how you believe he and his company can play a positive role.
   
   6. Double space and type the closing paragraph, indicating how you will be in touch (via phone, email, personal interview) to discuss the proposal further and answer any questions she might have after reading the proposal. Type a friendly, professional closing such as "Sincerely" or "Kind Regards" and your name, double spaced beneath the final paragraph.

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